PROCUREMENT OFFICER

Brief Description        

The incumbent will beresponsible in implementing and maintaining cost effective procurementrequirements for the Kenya Airways Group of companies to achieve a safe,sustainable and reliable Supply Chain and increase shareholder value andorganizations profit.

Detailed Description        

• Ensure100% compliance on e-sourcing tool to execute sourcing activities.
• Manageend to end procure to pay process.
• ReviewPDI and confirm need before processing the PO. Align with user on need andbudgetary allocation/availability.
• ProcessPO within approved TAT 12 hours for stock items, 72 hours for non-stock item toensure 100% delivery to the business.
• Expediteon released orders as per delivery schedule. Ensure supplier adheres toquality, compliance and invoice accuracy.
• Analysessupplier performance and use discretion to decide which supplier delivers bestvalue to fulfil user needs.
• Participatesin supplier engagement and development work in achieving delivery of consistentQuality within specifications.
• MaintainSupplier Procurement trends to offer visibility of volume/value growthposition.
• Manageproject financials ensuring value for external relationships and drivingefficiencies in every approach.
• Adhereto KQ Procurement buying policies & procedures in all sourcing undertaking.
• Performperiodic spend analysis and market research.
• Leadupkeep of Vendor Managed Inventory (VMI) at approved locations.
• Implementprocurement processes to ensure efficiency, cost savings and best practices.
• Developdetailed sourcing and category plans to maximize effectiveness and efficiency.
• 100%system usage on all sourcing activities.
• Drivesupply optimization and harmonization initiatives.
• Supplierengagement, relationship management and KPI Accountability.
• Preparereports on supplier performance to ensure timely deliveries and qualityassurance.
• Organizeand facilitate periodic meetings with key stakeholders to review supplierperformance & strategies to improve the same.
• Enableand exploit supplier innovation to deliver competitive advantage and cost reduction.
• Manageday to day relationship with the supplier.
• Evaluationof supplier performance against specified performance indicators and SLA’s toensure adherence to key contract milestones.
• Providemonthly reports on procurement KPI’s against internal user targets to ensure alignment.
• Providesupplier performance reports for monitoring and evaluation.
• Identifyitems for disposal within each category to ensuring compliance to the companydisposal policy.
• Deliversavings through ensuring pricing on PO matches the contracted rates to supportthe business financial objectives.
• Ensureall sourcing is within allocated budget allocations.

Job Requirements        

• Degree in Business orany relevant area from a reputable Institution.
• Graduate Diploma inSupplies Management or equivalent from recognized institution.
• At least 2 years’relevant experience in the Department.

Additional Details        

• Musthave Great communication skills.
• SoundNegotiation & Analytical skills.
• GoodKnowledge of tender procedures.
• Criticaland proactive thinking.
• Goodunderstanding of INCO TERMS and grasp of Supply Chain.
• Familiarwith Supply chain software to help procurement record transactions, managesupplier information.
• Familiarwith Inventory management systems to understand impact of inventory trackingand ordering processes and. with various software used to manage inventory.
• Adeptat using Microsoft Office applications – from Microsoft Word, used to createcorrespondence and reports, to Excel, used for producing spreadsheets on supplycosts and comparisons.
• Goodtrack record of Integrity and ability to commit to driving compliance andaccepting responsibilities of New SC values.